University Policy Manual
NOTICE:
The UNC Board of Governors and UNC System President have recently promulgated a variety of updates to UNC System policies, regulations, and guidelines (“UNC policies”). ECU is working diligently to update its Policies, Rules and Regulations contained in the UPM for compliance with UNC policies. In the event of a conflict between an ECU adopted Policy, Regulation, or Rule and UNC policies, UNC policies shall control. For questions or inquiries, please contact your division HR representative for guidance.
Governance and Administration
Board of Trustees
Delegation of Authority
Governance - General
- Administrative Committees
- Formatting, Adopting, Decommissioning, and Publishing Policies, Regulations, and Rules (PRR Protocol)
- Regulation on Conflicts of Interest, Commitment, and External Professional Activities for Pay
- East Carolina University Centers and Institutes Policy
- Data Governance Regulation
- Unmanned Aircraft Systems (UAS) Regulation
- Export Control Compliance
- University General Records Management
- Possession, Consumption and Sale of Alcoholic Beverages
- University Investigative Responsibilities
- ECU Programs Serving Minors
- Protection for Reporting Improper Government Activities
- East Carolina University Employee Code of Conduct
Honorary Degrees, Awards and Distinctions
University Relations
University Communications
- Public Records Requests
- Institutional Survey Administration
- Coordination of the University Image, Marketing, Advertising, and University Mark Usage
Academic Affairs
Accreditation, Assessment and Other Academic Matters
- Approval and Review of Bilateral Agreements
- Unit Academic Program Review
- Faculty Workload
- Definition of a Semester Credit Hour
- Identifying and Reporting Substantive Changes to SACSCOC
- Making Up Missed Instructional Time Due to Suspension of Instruction
Admissions, Undergraduate
Degree Requirements, Undergraduate
Grades, Undergraduate
International Affairs
Registration and Records
- Family Educational Rights and Privacy Act (FERPA or Buckley Amendment)
- Release of Academic Transcripts
Advancement
Fund Raising and Donor Relations
- Gifts Affecting the Curriculum
- Coordination of Private Gift Fund-Raising Activities at East Carolina University
Campus Environment
Environmental Safety
- Safety Hazard Investigation
- Environmental Health and Safety Requirements for Events
- Animals on University Property
Health, Safety and Welfare
- Compressed Gas Cylinders
- Eye and Face Protection
- Protective Footwear
- University Regulation Concerning Weapons on Campus
- University Behavioral Concerns Team
- Chemical Hygiene Plan
- Respiratory Protection
- Reporting of Employee Fatalities and Severe Injuries
- Tobacco and Vaping Use on Campus
- Illegal Drugs and Substance Abuse
Non-Discrimination
- Notice of Nondiscrimination and Affirmative Action Policy
- Title IX Compliance and Resolution Regulation
- Regulation on Reports of Prohibited Interpersonal Violence and Related Misconduct
- ADA Compliance and Reasonable Accommodations for Students, Employees, Applicants and Visitors
Personnel
Appointment, Recruitment, Hiring
- EHRA Recruitment Compliance Review Process Regulation
- Employment of Related Persons (Anti-Nepotism) Policy
- Volunteer Regulation
Benefits
Compensation
- Supplemental Pay for EHRA Employees
- Salary Administration For Employees Subject to the State Human Resources Act
- East Carolina University Automobile Policy and Allowances
- Performance Bonuses for Permanent EHRA Employees
Conditions of Employment
- Employment Policy for Employees Exempt from the State Human Resources Act
- Employment Eligibility Regulation
- University Flexible Work Arrangement and Remote Work Regulation
- Employment-Related Background Checks, Criminal Activity Reporting, and Applicant Salary History
Dispute Resolution, Grievances, and Appeals
- Review Process and Procedure for EHRA Non-Faculty Employees
- Mediation and Grievance Procedure for SHRA Employees
- Resolving Allegations of Discrimination
Leaves
- Faculty Serious Illness and Parental Leave
- Adverse Weather and Emergency Event Regulation
- Leave Policy for Twelve-Month Faculty
Performance Management & Review
Separation
Training and Development
Work Records and Reports
Finance, Operations and Auxiliary Services
Bookstore
- Acquiring a Publisher Complimentary Textbook
- Purchase of Books
- Dowdy Student Stores General Information
Budget
- Budget Entries Allowed under Management Flexibility Legislation
- Investment Policy Statement for Institutional Trust Funds
Planning, Design and Construction Management
Facilities
- University Alcohol Policy
- Special Event Ceremonies for University Facilities
- Allocation of University Space
- Freedom of Expression Regulation
- Research Service Centers
- Use of University Property
- Allocation of Office Space
Accounting Services
- Returned Check Processing Fee
- Tuition and Fees Refund Schedule
- Faculty/Staff Tuition Waiver
- Research Participant Payments
- Bankruptcy Notification
Property
Purchasing
Travel
eCommerce
Information Technology
Security and Compliance
- University Student and Employee Computer Use Regulation
- Web Content Regulation
- Antivirus Regulation
- Disk Sanitizing Regulation for Workstations & Hard Drive Equipped Printers
- Supervisor Notification for User Account Termination
- Litigation Hold Notices: Preservation of Potentially Relevant Evidence in Anticipation of Litigation
- Information Security Regulation
- Electronic Records and Document Imaging - Xtender
- Academic Computer Use
- Software and Data Collection Services Acquisition Regulation
- Mobile Computing Regulation
Technology Use
- Mobile Communication Device (MCD) Allowance
- Social Media Use
- Network Use Regulation
- Digital Accessibility
Intercollegiate Athletics
Research and Graduate Studies
For the Regulation on Conflicts of Interest, Commitment, and External Professional Activities for Pay, please see REG 01.15.03.
Degree Requirements, Graduate School
Faculty, Graduate School
Licensing and Commercialization
Research Compliance
- Regulation on Research Conduct
- Objectivity in Research Under Public Health Service Grants, Cooperative Agreements, or Contracts
- Research Space Allocation
- Regulation on the Use of Human Subjects in Research
Student Affairs
Campus Living
Student Discipline
Student Grievance
Student Health Services
- Student Immunization Regulation
- Student Health Insurance Plan
- Student Health Services Eligibility for Care
For the Regulation on Sexual and Gender-Based Harassment and Other Forms of Interpersonal Violence, please see REG 06.40.03.
Health Affairs
Clinical Services
Brody School of Medicine
Health Affairs Matters - General
- Biological Safety Regulation
- Radiation Safety Regulation
- Infection Control Regulation
- East Carolina University HIPAA Regulation
- East Carolina University Healthcare Compliance